Accounting Specialist II – Payroll – (Finance)

DEPARTMENT: Finance

SALARY: Grade 61           Starting Salary:  $19.4058 Hourly/ $40,363.96 Annually 

OPENING DATE: April 16, 2024               Closing Date:   OPEN UNTIL FILLED

Job Summary  

Under general supervision, the purpose of the position is to perform specialized accounting work involving payroll accounting, accounts payable, accounts receivable, general ledger, data processing, and fiscal control work. Position performs related work as required. 

Specific Duties and Responsibilities 

EXAMPLES OF ESSENTIAL FUNCTIONS 

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification.  It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. 

Establishes and maintains productive and positive working relationships with co-workers, commissioners, supervisors, departments, citizens and outside vendors and agencies.   

Responsible for the accurate and timely compilation, preparation, confirmation, and completion of payroll information used to produce records that result in payments to employees, federal agencies, state agencies, and other entities in accordance with the laws and regulations set forth by federal, state, and county government.   

Calculates and prepares federal withholding, FICA, and state withholding tax deposits. 

Distributes payroll service reports to departments, reviews for accuracy, makes and posts adjustments, verifies data entry, and accuracy of payroll printouts. 

Verifies W-2 information, prepares W-2 transmittal, and prepares W-2 forms for delivery. 

Reconciles, prepares vouchers, electronic files for up-load, and journal entries, for all payroll deductions. 

Maintains year-to-date payroll control totals. 

Prepares payroll-related reports, submits by due dates, and corresponds with recipient agency on clarification or modification of required information. 

Researches payroll records to respond to information requests. 

Acts as finance office point of contact to County departments with payroll input/processing problems. 

Prepares payroll data and journal entries for the annual audit, indirect cost plan and OPEB reports. 

Keys, reconciles, and files various reports as directed by the finance officer. 

Keys, bills and reconciles receivables. 

Attends training as requested. 

Other duties as assigned. 

MINIMUM TRAINING AND EXPERIENCE 

Bachelor’s degree in accounting with one (1) to three (3) years of direct payroll processing or governmental payroll experience or Associate’s degree with course work emphasis in accounting and three (3) to five (5) years of direct payroll processing or governmental payroll experience or six (6) to ten (10) years of direct payroll processing or governmental payroll experience or an equivalent combination of education, training, and experience. 

MINIMUM TRAINING AND EXPERIENCE 

All employees should possess a valid North Carolina driver’s license. 

In accordance with the county’s drug free workplace policy, employees will be subject to pre-employment and random drug screen testing.