Accounting Technician II
DEPARTMENT: Duplin County Transportation Department
SALARY: $ 13.2712 Hourly / $ 27,604 Annually
OPENING DATE: October 9, 2019 “OPEN UNTIL FILLED”
APPLY AT: Duplin County Personnel Office
County Administration Building
224 Seminary Street
Kenansville, NC 28349
“Equal Opportunity Employer”
Website Address: www.duplincountync.com
GENERAL DESCRIPTION OF DUTIES
The purpose of this position is to provide accounting functions for the department; responsible for the day to day accounting duties; prepare and process a variety of reports, forms, and correspondence; file and maintain departmental records; receive calls from citizens and to schedule transportation for the general public. Position is responsible for operating communications equipment, assess client needs and provide clients with time schedule and fare charges (if any). Performs related duties as assigned.
SPECIFIC DUTIES AND RESPONSIBILITIES
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
- Processes all invoices for the department; including checking for accuracy, assigning correct general ledger codes, and ensuring payment of invoices.
- Completes budget amendments as necessary.
- Collects cash funds received; reconciles transit fares collected daily; makes daily deposits; accurately keys deposits into accounting software allocating funds into correct general ledger code.
- Reconcile payments received from third parties to billing statements; investigates denials; correct errors in billing; and resubmit billing.
- Administers department payroll, verifies timesheets, keys payroll records and distributes payroll checks.
- Perform reimbursement processing consistent with applicable local, state, and federal policies and procedures.
- Maintains agency supplies; verifies incoming supplies for accuracy; requests PO’s in accounting system when necessary; utilizes P-card for purchases according to policies and procedures.
- Processes advance travel authorizations; collects travel logs, process and requests checks; completes registrations and assists with travel arrangements.
- Completes month end reporting.
- Audits general ledger entries regularly; works with Finance Office to reconcile discrepancies.
- Assists Director in preparing yearly budget.
- Answers telephone calls and take requests for transportation from agencies and members of the general public.
- Schedules and confirms passenger trips
- Efficient use of scheduling software
- Efficient use of MDC/AVL equipment pertaining to all aspects of the transportation operation
- Determines point of trip origin & destination and seeks to group the requested trips with other previously scheduled trips for maximum efficiency
- Consults with the Transportation Director on matters which are not addressed as standard operating procedures
- Promptly advises Transportation Director of any field problems such as accidents, break downs, delays, etc.
- Provides clients with the estimated time of pickup, fare charges to be paid (if any), cancellation and no-show policies, and other information on the provisions of service
- In accordance with the county’s drug free workplace policy, employees will be subject to pre-employment and random drug screen testing.
- Other duties as assigned.
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
- Answer the telephone.
- Opens and distributes mail.
- Performs related work as assigned.
- Attempts to fill cancelled slots at all times to maintain dispatching and system efficiency.
- Maintains an ongoing roster of no-show trips and follows established operating procedures relative to the notification of patrons and denial of trips, as appropriate.
MINIMUM TRAINING AND EXPERIENCE
High school diploma or GED; supplemented by basic courses in bookkeeping or accounting and three years’ experience in bookkeeping or accounting clerical work; or an equivalent combination of education and experience. Must be able to efficiently read a road map. Applicants should be familiar with the geography in Duplin County, including specific landmarks, the names and locations of streets, roads, and highways and other specific geographical information relative to the service area.