Duplin County NC

Accounts Payable Specialist

DEPARTMENT:  Duplin County Finance Office 

SALARY:  $ 14.9457 Hourly / $ 31,087 Annually

OPENING  DATE:   July 15, 2020          Closing Date:  “Open Until Filled”                                                                                                                                 

APPLY AT:    Duplin County Personnel Office
                        County Administration Building
                        224 Seminary Street
                        Kenansville, NC  28349  

Website Address:  www.duplincountync.com                                             

“Equal Opportunity Employer”

 

GENERAL DESCRIPTION OF DUTIES

Under general supervision, the purpose of the position is to perform accounts payable, accounts receivable, and post such related entries to the general ledger. Employees in this classification perform specialized accounting work. Position is responsible for processing invoices; preparing checks; handling cash and checks received, and coding and keying data into a computerized system. Performs related work as required.

SPECIFIC DUTIES AND RESPONSIBILITIES

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

EXAMPLES OF ESSENTIAL FUNCTIONS

Receives invoices; verifies ledger codes on invoices; enters data into accounting software; prepares checks to pay invoices daily, weekly, and monthly.

Verifies accuracy on refunds and direct disbursement invoices.
Posts EFT payments to online banking account.

Receives cash and checks; verifies and posts departmental deposits; prepares daily deposit and delivers to bank.

Verifies advance travel money with timely filing of backup documentation to support use of money or return of money not used.

Scans paid invoices into accounting software.

Assists with managing procurement card program; verifies valid receipts and accurate ledger codes.

Receives inquiries and assists departments and vendors with payment status.

Performs same functions for Tourism Development Authority as outlined for the county.

MARGINAL FUNCTIONS

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Assist other departmental personnel in performing tasks.

Serves as backup to the reception desk. Answers phone calls from public. Assists public walk-in visitors.

Performs related duties as required.

In accordance with the county’s drug free workplace policy, employees will be subject to pre­employment and random drug screening.

REQUIRED MINIMUM TRAINING

Associate’s degree with course work in accounting; supplemented by three (3) to five (5) years previous experience and/or training that includes accounting; governmental accounting experience preferred; or an equivalent combination of education, training, and experience.