Accounting Technician II – (Transportation)

DEPARTMENT: Public Transportation

SALARY: Grade 57           Starting Salary:  $15.9652 Hourly/ $33,207.72 Annually 

OPENING DATE: April 16, 2024               Closing Date:   OPEN UNTIL FILLED

Job Summary  

The purpose of this position is to provide accounting functions for the department; responsible for the day to day accounting duties; prepare and process a variety of reports, forms, and correspondence; file and maintain departmental records; receive calls from citizens and to schedule transportation for the general public. Position is responsible for operating communications equipment, assess client needs and provide clients with time schedule and fare charges (if any). Performs related duties as assigned. 

ESSENTIAL FUNCTIONS 

Processes all invoices for the department; including checking for accuracy, assigning correct general ledger codes, and ensuring payment of invoices. Completes budget amendments as necessary. 

Keys requisitions into accounting software to obtain purchase orders. 

Collects cash funds received; reconciles transit fares collected daily; makes daily deposits; accurately keys deposits into accounting software allocating funds into correct general ledger code. 

Reconcile payments received from third parties to billing statements; investigates denials; correct errors in billing; and resubmit billing. Administers department payroll, verifies timesheets, keys payroll records and distributes payroll checks. 

Assists Director with grant application planning and submission. 

Perform reimbursement processing consistent with applicable local, state, and federal policies and procedures. 

Maintains agency supplies; verifies incoming supplies for accuracy; requests PO’s in accounting system when necessary; utilizes P-card for purchases according to policies and procedures. 

Processes advance travel authorizations; collects travel logs, process and requests checks; completes registrations and assists with travel arrangements. Completes month end reporting. 

Audits general ledger entries regularly; works with Finance Office to reconcile discrepancies. 

Assists Director in preparing yearly budget. Answers telephone calls and take requests for transportation from agencies and members of the general public. Schedules and confirms passenger trips  
Efficient use of scheduling software. Efficient use of MDC/AVL equipment pertaining to all aspects of the transportation operation. Determines point of trip origin & destination and seeks to group the requested trips with other previously scheduled trips for maximum efficiency 

Consults with the Transportation Director on matters which are not addressed as standard operating procedures 

Promptly advises Transportation Director of any field problems such as accidents, break downs, delays, etc. 

Provides clients with the estimated time of pickup, fare charges to be paid (if any), cancellation and no-show policies, and other information on the provisions of service 

MINIMUM TRAINING AND EXPERIENCE 

Education:  High school diploma or GED 

Experience: basic courses in bookkeeping or accounting and three years’ experience in bookkeeping or accounting clerical work Skills and Abilities: Must be able to efficiently read a road map. Applicants should be familiar with the geography in Duplin County, including specific landmarks, the names and locations of streets, roads, and highways and other specific geographical information relative to the service area 

Special Requirements: 

Personal Protective Equipment (PPE) 

Matching the PPE to the employee’s work requirements and task-specific conditions.  

• PHYSICAL REQUIREMENTS include the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. 
• WORKING CONDITIONS include sedentary to light work; possible exposure to adverse environmental conditions, such as dust, odors, temperature and noise extremes, electric currents, or bright and dim lights. 
• PERSONAL PROTECTIVE EQUIPMENT include 

All employees should possess a valid North Carolina driver’s license. 

All employees may be requested to perform other duties as assigned.  

All employees may be required to assist county operations during a State of Emergency, disaster or other county event.   

In accordance with the county’s drug free workplace policy, employees will be subject to pre-employment and random drug screen testing.