Administrative Specialist – (Soil & Water Conservation)

DEPARTMENT: Soil & Water Conservation

SALARY: Grade 56                                         $15.2049 Hourly / $31,626.14 Annually   

OPENING DATE: April 12, 2024                     CLOSING DATE: April 26, 2024 @5:00pm   

GENERAL DESCRIPTION OF DUTIES

Under general supervision, the purpose of the position is to provide complex administrative support. Employees in this classification perform a variety of routine and complex office assistance and administrative tasks. Position is responsible for preparing and processing a variety of reports, forms, and correspondence; performing receptionist duties; and filing and maintaining confidential departmental records. Performs related work as required.

ESSENTIAL FUNCTIONS

Types, processes and prepares correspondence, charts, forms, reports, studies, evaluations, or other materials; takes various meeting minutes. Proficient in Microsoft Word, Excel, Access, and Publisher. Answers the telephone and receives visitors; answers inquiries from the public; maintains schedules and calendars; makes appointments. Schedules the conference room meetings for various agencies. Position requires written and verbal communication skills. Maintains databases for a variety of program records. Prepares bills to be paid; prepares invoices and checks; collects money; makes deposits as needed. Maintains inventory of supplies for the county and NRCS; orders or requisitions supplies as needed for NRCS. Maintains the ACCESS database of federal applications/contracts, state cost share contracts, and wetland/HEL determinations. Maintains monthly reports for federal vehicle mileage and federal copier. Manages federal applications/contracts using Protracts and SCIMS. Processes incoming and outgoing mail for county and NRCS personnel. Schedules inspections and meetings. Attends various meetings and assists with recording minutes. Compiles agenda packets for meetings. Responsible for working with the educational program for SWCD. Prepares local news stories of conservation accomplishments, events, progress, or special projects. Prepares quarterly newsletter for education purposes. Mails educational correspondence to the schools, teachers, students, and media. Provides information to the general public on a variety of programs. Prepares certificates, and any other documents for SWCD education such as the Conservation Poster Contest and Annual Youth Fishing Tournament.

MINIMUM TRAINING AND EXPERIENCE

Education & Experience: Associate degree with course work emphasis in Business Administration and/or Agriculture Business. A high school diploma or GED is acceptable if supplemented by one (1) to two (2) years previous experience and/or training involving office or secretarial work and/or Agriculture Business or an equivalent combination of education, training, and experience.

SPECIAL REQUIREMENTS

Federal Background checks are required of the position as it relates to Homeland Security and the use of federal computer system. In accordance with the county’s drug free workplace policy, employees will be subject to pre-employment and random drug screening. Limited attendance at night meetings or weekend activities may be necessary. Travel outside the office and the county on behalf of the county for meetings and trainings.

All employees should possess a valid North Carolina driver’s license.
All employees may be requested to perform other duties as assigned.

All employees may be required to assist county operations during a State of Emergency, disaster or other county event.