Deputy Register of Deeds
DEPARTMENT: REGISTER OF DEEDS
SALARY: Grade 62 Starting Salary: $12.7563 hourly/$26,533 annually
OPENING DATE: August 20, 2019 CLOSING DATE: September 6, 2019
APPLY AT: Duplin County Register of Deeds
Duplin County Courthouse Annex
118 Duplin Street, Kenansville, NC 28349
“Equal Opportunity Employer”
GENERAL DESCRIPTION OF DUTIES
The Duplin County Register of Deeds is seeking an individual to serve as a Deputy Register of Deeds to perform specialized clerical and administrative functions of a legal nature. The position is responsible for recording, indexing, searching and issuing various legal documents and vital records. In addition, the individual in this position are also expected to assist attorneys, paralegals and the general public in researching recorded documents. The employee must greet the general public and interpret their particular requests into the services rendered by the Register of Deeds Office.
EXAMPLES OF ESSENTIAL FUNCTIONS
Records legal and other documents presented for recordation in compliance with the laws of the State of North Carolina.
Categorizing and interpreting various legal documents by instrument type and entering names and other relevant data into the integrated computerized records management system in accordance with North Carolina law and established departmental policies and guidelines.
Has a working knowledge of the North Carolina General Statutes and various county ordinances.
Records, prepares and issues marriage licenses, birth and death certificates in accordance with the guidelines and rules of the NC Office of Vital Statistics and North Carolina General Statutes.
Proofs and reviews recorded documents indexing information to assure accuracy and completeness.
Collects mandated and county fees; balances/reconciles the daily financial report of revenues.
Assists the public in searching Register of deeds records and in obtaining information from various public records.
Picks up mail from post office; distributes incoming mail; processes outgoing mail and delivers to central mail room.
Has advanced computer knowledge and skills in order to accurately enter vital records and property records data into the Register of Deeds Office’s integrated computerized records management system.
Scans birth, death, marriage, military discharge records, maps and land records into the departmental imaging system.
Answers the telephone, gives accurate and detailed answers regarding all subjects relevant to office records or refers calls.
Administers the oath of office to Notaries Public.
Processes amendment documents for birth, death and marriage certificates.
Processes and files delayed birth certificate and marriage certificate applications.
Maintains office equipment, supplies and forms.
MINIMUM TRAINING AND EXPERIENCE
Graduation from high school and two years of related work experience involving computer applications, paralegal duties and customer service. Associate’s degree in business administration or paralegal technology preferred. Computer, typing and telephone skills are essential. Must have excellent people skills, the ability to keep up in a fast paced office environment and the ability to communicate effectively both orally and in writing. Duplin County residency. Possession of a valid driver’s license issued by the State of NC.
Applications available at the Office of the Duplin County Register of Deeds in room #106 of the Duplin County Courthouse Annex in Kenansville, NC, at www.duplincountync.com or by calling (910) 296-2108. Completed applications should be submitted to the Register of Deeds no later than 5:00 pm on Friday, September 6, 2019 either in person or by mail at: Duplin County Register of Deeds; PO Box 970; Kenansville, NC 28349.