The Duplin County Board of Commissioners is seeking proposals for stream debris removal on Watershed Lateral HB1 in Duplin County, North Carolina. Stream debris removal shall consist of removing and disposition of privet and other obstructions from the flow area of the natural or excavated channel. Grantees shall be responsible for complying with all applicable permitting requirements. All debris removed from stream or stream area must be removed from the 100-year floodplain or processed in a manner that the debris would not pose a risk of blockage or significant impairment of normal streamflow during a subsequent flood event. Processing of debris includes: ∙ Chipping the privet and spreading it down the travel-way.

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DEPARTMENT: Soil & Water Conservation

SALARY: Grade 56                                         $15.2049 Hourly / $31,626.14 Annually   

OPENING DATE: April 12, 2024                     CLOSING DATE: OPEN UNTIL FILLED

GENERAL DESCRIPTION OF DUTIES

Under general supervision, the purpose of the position is to provide complex administrative support. Employees in this classification perform a variety of routine and complex office assistance and administrative tasks. Position is responsible for preparing and processing a variety of reports, forms, and correspondence; performing receptionist duties; and filing and maintaining confidential departmental records. Performs related work as required.

ESSENTIAL FUNCTIONS

Types, processes and prepares correspondence, charts, forms, reports, studies, evaluations, or other materials; takes various meeting minutes. Proficient in Microsoft Word, Excel, Access, and Publisher. Answers the telephone and receives visitors; answers inquiries from the public; maintains schedules and calendars; makes appointments. Schedules the conference room meetings for various agencies. Position requires written and verbal communication skills. Maintains databases for a variety of program records. Prepares bills to be paid; prepares invoices and checks; collects money; makes deposits as needed. Maintains inventory of supplies for the county and NRCS; orders or requisitions supplies as needed for NRCS. Maintains the ACCESS database of federal applications/contracts, state cost share contracts, and wetland/HEL determinations. Maintains monthly reports for federal vehicle mileage and federal copier. Manages federal applications/contracts using Protracts and SCIMS. Processes incoming and outgoing mail for county and NRCS personnel. Schedules inspections and meetings. Attends various meetings and assists with recording minutes. Compiles agenda packets for meetings. Responsible for working with the educational program for SWCD. Prepares local news stories of conservation accomplishments, events, progress, or special projects. Prepares quarterly newsletter for education purposes. Mails educational correspondence to the schools, teachers, students, and media. Provides information to the general public on a variety of programs. Prepares certificates, and any other documents for SWCD education such as the Conservation Poster Contest and Annual Youth Fishing Tournament.

MINIMUM TRAINING AND EXPERIENCE

Education & Experience: Associate degree with course work emphasis in Business Administration and/or Agriculture Business. A high school diploma or GED is acceptable if supplemented by one (1) to two (2) years previous experience and/or training involving office or secretarial work and/or Agriculture Business or an equivalent combination of education, training, and experience.

SPECIAL REQUIREMENTS

Federal Background checks are required of the position as it relates to Homeland Security and the use of federal computer system. In accordance with the county’s drug free workplace policy, employees will be subject to pre-employment and random drug screening. Limited attendance at night meetings or weekend activities may be necessary. Travel outside the office and the county on behalf of the county for meetings and trainings.

All employees should possess a valid North Carolina driver’s license.
All employees may be requested to perform other duties as assigned.

All employees may be required to assist county operations during a State of Emergency, disaster or other county event.

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DEPARTMENT: Elections

SALARY: Grade 62                             Starting Salary: $20.3761 Hourly/ $42,382.34 Annually

OPENING DATE: April 8, 2024                        Closing Date:   May 3, 2024 @ 5:00 PM    

GENERAL DESCRIPTION OF DUTIES

Under administrative direction, the purpose of the position is to oversee the operations of the Duplin County Board of Elections. Employees in this classification perform administrative and managerial work. Position is responsible for maintaining the permanent voter registration file for the County; overseeing and participating in voter registration and elections; receiving notices of candidacy for elective office; and preparing and submitting required State, County, and Federal reports. Performs related work as required.

SPECIFIC DUTIES AND RESPONSIBILITES

Updates computer database by running various programs; performs routine edit of automatic back-up of computer system for deletions, formatting, tape problems, etc.; periodically runs back-up tapes manually.

Performs general office duties; collects and receipts money.

Assists Director in processing quarterly felon, deceased, and DMV reports.

Assists Director, as needed, in preparing, checking, and running reports; prepares some election materials.

Assists Director in verifying and processing provisional ballots for canvassing votes; researches and assists in checking out rosters, poll books, verification of voter names on computer database, etc., when necessary (as in election discrepancies or in the event of recounts).

Keys and verifies election history, etc., including keying election changes, additions, deletions, along with Director; prints reports of election results.

Assists Director with absentee processing

Processes voter registrations including updates; cards; letters

Processes incoming mail

Processes NVRA forms and reports

Runs state program updates

Performs voting machine testing

Organizes and supervises MAT team and Election Day rovers

Assists Director with Election Day payroll

Assists Director in creating training materials and in training precinct officials

Processes and maintains polling place lease agreements and accessibility surveys

Assists Director in candidate filing

Maintains campaign finance records

MARGINAL FUNCTIONS

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Works at disaster shelters as assigned.

Performs other related duties as assigned.

MINIMUM TRAINING AND EXPERIENCE

Associates degree in Business or Public Administration or related field; supplemented by one (1) to two (2) years previous experience and /or training in elections or public administration or clerical work; or an equivalent combination of education, training, and experience. In accordance with the County’s drug free workplace policy, employees will be subject to pre-employment and random drug screening.

DEPARTMENT: Elections

SALARY: Grade 67                             Starting Salary:  $26.0056 Hourly / $54,091.70 Annually

OPENING DATE: April 8^th, 2024                     Closing Date:   May 3^rd, 2024 @ 5:00 PM

GENERAL DESCRIPTION OF DUTIES

Under administrative direction, the purpose of the position is to oversee the operations of the Duplin County Board of Elections. Employees in this classification perform administrative and managerial work. Position is responsible for maintaining the permanent voter registration file for the County; overseeing and participating in voter registration and elections; receiving notices of candidacy for elective office; and preparing and submitting required State, County, and Federal reports. Performs related work as required.

SPECIFIC DUTIES AND RESPONSIBILITES

Adheres to Chapter 163 of the Election Laws of North Carolina and all memorandums and Orders from the State Board of Elections.

Attends Board of Elections meetings and keeps minutes of meetings; maintains all records of the Board and handles all correspondence concerning the Board and any election; keeps Board informed of all changes in election laws, deadlines, and meetings; keeps precinct officials informed of any changes in their duties and responsibilities and changes in laws; trains precinct officials; prepares and submits departmental budget to Elections Board.

Maintains permanent registration file; registers voters; provides lists of registered voters upon request; prepares voter registration maps.

Notifies municipalities in the County of positions available in upcoming elections; receives notices of candidacy for elective office and collects filing fees for County, State, and municipalities; prepares campaign reporting manual to candidates.

Prepares for all types of elections held in County; orders ballots; prepares voting booths; programs ballot layout pages; prepares all forms to be used in holding elections; performs all duties to hold election, including posting transfer and absentee votes, taking returns from precincts; and canvassing all returns.

Responds to inquiries concerning voter registration; acts as liaison with local, State, and Federal election officials for voter registration and election matters.

Prepares and maintains a variety of reports and correspondence.

Supervises and trains election officials.

Compiles all payrolls and submits same to Finance for payment to Election officials, staff, and Board Members per established policies.

Submits all expense (travel, rent, mileage, etc.) for payment per established policies.

Prepares recommended budget for submission to County Board of Elections.

Prepares all Request to Purchase Orders

Maintains certification as a notary public and notarizes documents used in elections office as necessary.

Supervises staff in daily operations of the Board of Elections.

Issues absentee applications and ballots

Coordinates with county maintenance department the delivery and pick up of Election Day voting equipment.

Maintains GIS/ Geocode database.

MARGINAL FUNCTIONS

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Works at disaster shelters as assigned.

Performs other related duties as assigned.

MINIMUM TRAINING AND EXPERIENCE

Associates degree in Business or Public Administration or related field; supplemented by one (1) to two (2) years previous experience and /or training in elections or public administration or clerical work; or an equivalent combination of education, training, and experience. In accordance with the County’s drug free workplace policy, employees will be subject to pre-employment and random drug screening.

DEPARTMENT: Emergency Management

SALARY: Grade 65                                                         $23.5878  Hourly / $49,062.52 Annually  

OPENING DATE: March 28, 2024                             CLOSING DATE: OPEN UNTIL FILLED

GENERAL DESCRIPTION OF DUTIES

Fire Code Enforcement Division: Under limited direction, the purpose of the position is to perform inspection work in the enforcement of state and local building codes and to work with all emergency response agencies throughout the County. Employees in this classification perform skilled technical work. Position is responsible for inspecting businesses, schools, and other occupancies for fire code compliance; responding to incidents, investigating fires, and developing safety plans. As it is seen as a conflict of interest, any individual serving in this role should not serve in any Officers’ position in the Duplin County Fire Association or as the elected Chief of any emergency response agency. Emergency Management Division: Under general direction, assists with the administration and coordination of the varied emergency planning, mitigation, response and recovery programs with the county. This is a middle management position at the advanced level, with a great emphasis being placed on the ability to work well with all levels of emergency response disciplines. Personnel in this position develop and utilize certain methodology and procedures and train other personnel.

DISTINGUISHING FEATURES OF THE CLASS:

An employee in this position works responsibly and independently carrying out assigned or mandated projects of varying difficulty and complexity or, working as a member of a team on large and complex emergency related projects. Employees in this position are expected to exercise considerable independent professional judgment in solving most problems that arise within their assigned work areas.  Employee will be knowledgeable of OSHA rules, regulations, policies and procedures utilizing them to evaluate compliance, measure physical hazards, recommend corrective action and assess the effectiveness of safety programs for county departments.  Employee will be considered an integral part for administering and managing all aspects of the county emergency response and safety plans.

THE IDEAL CANDIDATE WILL HAVE THE FOLLOWING KNOWLEDGE,

SKILLS AND ABILITIES:

• Working knowledge of all levels of emergency response procedures and techniques
• Knowledge of, and ability to revise and implement emergency response plans to meet all credentialing and operational requirements of State, Federal and local governments
• Ability to communicate effectively orally and in writing at all levels
• Ability to establish and maintain effective working relationships between emergency providers, agencies, community organizations, and the general public
• Ability to interpret government regulations
• Ability to attend on-going continuing education to maintain knowledge and certifications of all aspects of emergency services to a level that stays current.
• Ability to apply knowledge of disaster response and recovery when emergencies occur
• Knowledge and proven experience with procuring and implementation of grants associated with Emergency Services and Homeland Security effort.
• Knowledge of all pertinent Federal, State and local laws, regulations, etc. as they pertain to Emergency Management.
• Ability to diffuse highly stressful/confrontational situations.
• Ability to take charge of a given situation if necessary.
• Ability to understand and give instructions and to execute or delegate in the completion of tasks.
• Ability to use the Scientific Method to solve problems.
• While performing the duties of this job, the employee is required to use a computer and type.
• Working knowledge of various types of technology including smartphones, Personal Computers and Macintosh.
• Operations software (Microsoft Office Suite, Internet, E-mail, current selected software vendor for reporting) are required. Ability to operate a motor vehicle.

MINIMUM REQUIREMENTS:

The following certifications are minimum qualifications, or an equivalent combination of education and experience from below:

• Two years of supervisory experience in emergency services; experience in a combination and/or volunteer department is preferred.
• Associate Degree in Fire Protection Technology, Emergency Management, Fire & Emergency Services Administration, Criminal Justice, or related field from an accredited college.
• Firefighter
• Hazardous Materials Level I Responder
• Emergency Vehicle Driver (EVD or EVOC)
• Chief 101
• NIMS 100, 200, 700, 800
• Fire Prevention Inspector Prequalification or Probationary Level I
• North Carolina Classified “B” Driver’s License is required at time of, or within sixty (60) days of hire date.

The following certifications are preferred qualifications, or an equivalent combination of education and experience from below:

• Fire and Life Safety Educator I
• Driver/Operator Pumps
• Fire Officer I
• Instructor I
• Associate Emergency Manager
• All-Hazards Incident Management Team Member
• Standard Fire Prevention Inspector II
• Fire Investigation Technician (NC-FIT) or NFA RO772 Fire Investigation Essentials Course
• Basic Law Enforcement Training Certification
• NIMS/ICS 300 & 400
• Bachelor Degree in Fire Protection Technology, Emergency Management, Fire & Emergency Services Administration, Criminal Justice, or related field from an accredited college.

*Qualified applicant must currently hold or have the ability to obtain education or certification requirements within 12 months of employment date unless otherwise approved by the County Manager.

d*NC Certified Fire Investigator should be a highly recommended goal within 3 years of employment; this cannot be required due to experience requirements based on number of emergency incident participation.

This position requires expertise related to applicable Federal State, county and/or municipal statutes, rules, ordinances, codes, case law, administrative rules/orders and other relevant guidelines and directives. Individual must have knowledge of the principles, procedures, practices, and techniques of management and/or supervision, OSHA rules and regulations, and workplace safety practices.  Work is performed under general direction of Director/Fire Marshal and in accordance with the county’s drug free workplace policy; employees will be subject to pre-employment and random drug screening.

Additional Requirements:  This is a 24/7 “On Call” position and the successful candidate must be a current resident, or must become a resident within ten (10) miles of Duplin County within six (6) months of the date of employment with Duplin County.

In accordance with the county policy, employees will be subject to pre-employment and random drug screening. Additionally, in accordance with the county policy, employees will be subject to pre-employment background check.

Equivalent combination of experience and training which provides the required knowledge, skills, and abilities to perform the job will be considered.

ENVIRONMENTAL CONDITIONS AND PHYSICAL DEMANDS:

Work involves risks or discomforts, which require special knowledge, skills and appropriate safety precautions, e.g., attending victims in all weather conditions and times of day at the scene of a crash site on Interstate Highways.  Work demands occasional strenuous effort in the handling of moderately heavy tools, equipment, or materials or walking or standing for extended periods of time.

WORK EXAMPLES MAY INCLUDE BUT ARE NOT LIMITED TO:

• Assists in the preparation of the departmental budget.
• Assists efforts of the Local Emergency Planning Committee.
• Assists in coordinating response to major emergencies or disasters.
• Assists in updating Emergency Operations and Response Plans.
• Assists emergency response agencies in providing more efficient service to the public.
• Coordinates disaster damage assessment, recovery efforts and mitigation efforts.
• Responds to and manages emergency incidents when necessary or requested.
• Assists in all aspects of emergency scene mitigation according to training when requested.
• Reviews Emergency Operations Plans from municipalities and organizations when requested.
• Coordinates, plans, and participates in emergency management training, workshops, and conferences; tests and evaluates training exercises.
• Communicates with local officials, government agencies, federal emergency management representatives, and other interested parties; prepares technical reports, correspondence, and other emergency management related materials.
• Schedules, coordinates and conducts inspections re-inspections and/or investigations and reports on their cause or outcome.
• Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines, etc.
• Conducts new construction plan review to ensure projects conform to current Fire Prevention Code compliance for Levels I & II.
• Issues or recommends issuance of orders, permits, violations, citations, sanctions, and/or warnings for infractions involving violations of federal and/or state laws, rules and regulations.
• Preparing, maintaining and assuring quality and detailed inspection or investigation records.
• Delivers presentations and instruction to employees, stakeholders or the general public.
• Receives and investigates “complaints” pertaining Emergency Services.
• Assists the Emergency Medical Services department as needed in times of staffing shortage.
• Functions as a staff member in the Emergency Operations Center (EOC) during disasters.
• Assumes the duties of the Deputy Director of Emergency Services/Fire Marshal in his or her absence.
• Performs other related work as assigned.

MARGINAL FUNCTIONS

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Answers the telephone; responds to questions from the public and emergency response agencies.

Attends meetings, trainings and seminars.

Performs related duties as required.

All employees should possess a valid North Carolina driver’s license.  All employees may be requested to perform other duties as assigned. All employees may be required to assist county operations during a State of Emergency, disaster or other county event.

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